Privacy Policy

Effective date: October 2025

Welcome to the website of Reflexive Systems Lab.
We respect your privacy and are committed to handling personal information responsibly, in line with applicable data protection laws and the values of openness and integrity that guide our research practice.

This policy explains how we collect, use, and protect your personal information when you engage with our website or contact us directly.

1. Information We Collect

We collect only the data necessary to respond to your inquiries and improve our communication and services.
This may include:

  • Contact information you voluntarily provide (e.g., name, email address, organization, message content).

  • Technical and usage data collected automatically (e.g., browser type, pages visited, time spent) through analytics or cookies, if enabled. This data is aggregated and not used to identify individuals.

We do not collect sensitive personal data or track users across sites.

2. How We Use Your Information

We use collected information to:

  • Respond to messages and inquiries submitted through our contact form.

  • Maintain and improve the website’s content, structure, and accessibility.

  • Share information about events, research collaborations, or initiatives that may be relevant to your stated interests (only with your consent).

  • Fulfil legal obligations or respond to lawful requests by authorities, if required.

All processing is grounded in legitimate interest and carried out with respect for your privacy and data minimization principles.

3. Data Sharing

We do not sell or rent your data.
Your information may be processed by trusted service providers (e.g., hosting or analytics platforms) solely for technical or administrative purposes — and only under strict confidentiality agreements.

In rare cases, we may disclose information if required by law or necessary to protect our rights or comply with legal obligations.

4. Data Retention

We retain personal information only for as long as necessary to fulfil the purposes for which it was collected or to comply with legal obligations.
You may request deletion of your personal information at any time by contacting us.

5. Data Security

We apply appropriate technical and organizational measures to protect your information from unauthorized access, loss, or misuse.
While no online system is entirely secure, we continually review our practices to uphold the integrity and confidentiality of all personal data we handle.

6. Your Rights

Under applicable data protection laws, you have the right to:

  • Request access to, correction, or deletion of your personal information.

  • Object to or restrict certain types of processing.

  • Withdraw consent where applicable.

To exercise these rights, please contact us using the details below.

7. Updates to This Policy

We may revise this Privacy Policy from time to time to reflect new legal or operational requirements.
The most recent version will always be available on this page, with the effective date indicated above.

8. Contact

For questions about this policy or your data, please contact:

Reflexive Systems Lab
Email: hello@reflexivesystems.com
Based in Copenhagen, Denmark